Suppliers’ code of conduct
SUPPLIERS’ CODE OF CONDUCT
1. PREAMBLE
AURES is aware of its corporate responsibility towards the people, communities and environment, wherein we and our suppliers and business partners conduct our business..
The purpose of this Code of Conduct is to provide guidelines to all our business partners and suppliers, both current and future, service providers, sub-contractors, consultants, sales representatives, distributors, including their employees, their subsidiaries and the employees of their subsidiaries (hereinafter the “Suppliers” or the “Supplier”).
This Suppliers‘ Code of Conduct („Code“) adheres to the Universal Declaration of Human Rights, the UN Global Compact Principles, the general principles of the International Labour Organisation (ILO), as well as the values upheld by AURES Holdings and stated in our Compliance Manual and Code of Ethics.
The Suppliers are expected to comply with the requirements of the Code as well as any and all legislative and/or regulatory provisions applicable in the jurisdictions where the Supplier operates its businesses.
For all cases not described specifically in the Code, the Supplier must act in an ethical and professional way, adhere to the principles of integrity and honesty, and comply with the laws, regulations, agreements and industrial standards in force at the local, national and international levels, notably in terms of manufacturing, pricing, sales distribution and safety of its products and/or services.
2. PRINCIPLES
NO DISCRIMINATION
The Supplier must refrain from and must not tolerate any discrimination in recruitment, working practices or conditions, including with regard to remuneration, benefits, advancement, discipline, redundancy or retirement, as well as any discrimination based on race, religion, age, nationality, social or ethnic origin, sexual orientation, gender, marital status, political opinions, disability or any other category protected by the law.
NO CHILD LABOUR
The Supplier is strictly prohibited from putting children to work who are under the legal age of the country where it operates its business. The Supplier must comply with the provisions of the ILO relating to the health, safety and morality of minors.
FORCED OR COMPULSORY LABOUR
The Supplier must by no means have recourse to, participate in or benefit from any form of forced, compulsory or involuntary labour. This includes prison work, slavery, forced labour, military labour, work contracts that cannot be ended by the workers or any form of human trafficking.
COERCION AND HARASSMENT
The Supplier will treat each employee with dignity and respect, and must not use corporal punishment or threats of violence or other forms of physical, sexual, psychological or verbal harassment, bad treatment or intimidation.
HEALTH AND SAFETY
Health and safety at work of employees must be a priority for the Supplier in all significant aspects of its businesses. The Supplier must at least comply with all the regulations, laws and standards applicable in health and safety matters. The Supplier must take suitable measures such as policies, standards, procedures, emergency measures and management systems, with a view to preventing occupational diseases and work accidents, and provide a safe and healthy working environment for its employees.
NO RETALIATION
The Supplier must not tolerate any retaliatory action against an employee reporting in good faith bad treatment, an act of intimidation, discrimination, harassment or any breach of the applicable law or of this Code, or participating in an investigation based on such a report.
REMUNERATION AND WORKING HOURS
The Supplier must, at the minimum, conform to all the laws and regulations governing employees and the working time in force, notably those relating to the minimum wage, overtime, maximum working time, hourly rates and the other items of remuneration, and provide mandatory benefits.
PROTECTION OF THE ENVIRONNEMENT
The Supplier must operate its business in an environmentally-friendly way and comply with all the applicable laws and regulations in the country of manufacture or delivery of the products or services concerned. The Supplies undertakes to continually minimise the impacts of its business on the environment.
FAIR COMPETITION
The Supplier shall respect the rules of free and fair competition in all business relations, in particular not act against any competition and/or antitrust law. The Supplier does not take part in any collusive conduct, price fixing or unfair trade practices that violate applicable antitrust and competition laws, Furthermore, the Supplier does not exchange or disclose any information with any third party related to any planned, running or pending procurement of AURES. To this end, the Supplier undertakes to comply with all laws and regulations applicable with regard to the fight against anti-competitive and restrictive practices.
POLITICAL CONTRIBUTIONS PRINCIPLE
The Supplier shall only donate money or grant any monetary benefits to any political party within regulation by local (national) law and in compliance with the local (national) law.
COMPLIANCE WITH THE REGULATIONS REGARDING CONTROLLING EXPORTS
The Supplier undertakes to comply with all the regulations applicable with regard to controlling exports and sanctions of the Member States of the European Union, the USA, and any other country concerned (hereinafter the “Regulations on the Control of Exports”).
NO CORRUPTION AND PREVENTION OF CONFLICTS OF INTEREST
The Supplier must not tolerate, permit or practice embezzlement, money laundering, extortion, bribes or other forms of corruption in its transactions with any government manager or employee or person in the private sector. The Supplier must comply with all local, national and international laws in force, as well as the principle adopted by the United Nations Global Compact, which stipulates that companies must fight corruption in all its forms, including extortion and bribes.
The Supplier will only engage in legitimate business and ethical practices in relation to its commercial/business operations; it will not pay, offer, give, promise or authorise, directly or indirectly, any payment of any value whatsoever to a third party with the aim or intention of inducing this third party into using its authority to come to the aid of the Supplier or another third party; and will not accept any payment or benefit of any kind whatsoever as encouragement or reward for any act or allowance having notably a connection with any subject and/or any affair carried out by or on behalf of one of the entities of the AURES Group.
ln particular, the Supplier is prohibited from offering to any one of the entities of the AURES Group or to the employees of AURES Group sums of money, gifts, invitations or other benefits that can influence present or future decisions.
The Supplier must be aware that any employee of the AURES Group cannot offer or receive any gift, invitation, payment or other benefit that could influence or give the impression of influencing a business decision. This also applies to any person close to the employee (family, friend, etc.).
However, if the law or applicable regulation permits it, gifts of a sufficiently low value so as not to be perceived as an attempt at bribery, such as pens, diaries, cups or sweets can be offered to the employees of AURES Group, on the condition that the frequency at which the gifts are offered is not excessive or inappropriate and on condition that these gifts automatically bear the brand/trademark, or any other distinctive sign, specific to the Supplier.
Equally, the Supplier must ensure that its employees avoid any situation of conflict between the interests of the Supplier and their personal interests or those of their close relations.
CONFIDENTIALITY, SECURITY AND PROTECTION OF THE DATA/CONFIDENTIAL INFORMATION/TRADE SECRETS
The Supplier undertakes to comply with the confidentiality of the data/information, and business secrecy where applicable, provided by any of the entities of the AURES Group. For example, and without this list being exhaustive, the following are considered as confidential and business secrets: economic, commercial and financial information, trading secrets and know-how, techniques, equipment, tools, methodologies, information on the personnel, information on customers, price reductions, estimates, plans, photographs, etc.
The Supplier must use all information obtained from the AURES Group (data/confidential information/business secrecy) only for the purpose for which it has been collected, received or made available, pursuant to the instructions provided by the AURES Group, and subject to the technical and organisational security measures required to protect it against any loss, alteration, disclosure or unauthorised access, or other form of illegal processing.
3. SUPPLIER’S ACKNOWLEDGMENT
The Supplier hereby acknowledges that it has received the Code and agrees that all of its current or future employees, subsidiaries and the employees of its subsidiaries, dealing with any of the entities of the AURES Group, will receive the Code and will comply with all of its terms.
The Supplier acknowledges that its failure to comply with one or more of the principles as stated in this Code, will be a breach of the Supplier’s main obligations under its commercial/business relations with AURES Group that could compel AURES Group to terminate the said commercial/business relations and to notify the competent authorities where and as applicable.
If the Supplier is aware of or witness to behaviour by one of its employees, or by an employee of AURES Group, that could be contrary to the principles stated in the Code, the Supplier acknowledges that it must notify the ESG team of AURES Group at the following address: compliance@aaaauto.cz, in such a way that all suitable measures can be taken to stop the contrary behaviour thus raised.
The Supplier also acknowledges that its commitment to comply with the Code in no way obligates any of the entities of AURES Group to conclude contracts or place orders with the Supplier.
Company: _____________
Name: ________________
Position: _______________
Duly authorised to act in the name and on behalf of the Company
Signature dated and followed by “read and approved”
